Reporting Guidelines to the General Secretary
Majlis Presidents must submit their reports by the 10th of the following month. For example, the November report must be submitted by the 10th of December
Majalis Presidents are to thoroughly check all reports prior to sending
Last section of Monthly Majlis Acitvities form (departmental reports) has to be very accurate and sent to the Regional General Secretary on monthly basis so record can be maintained
Photographs should not be attached to reports. If Regions or Majalis would like to submit photographs, you may send photographs of the event to the Ishaat Department to be published in the magazine or posted on the relevant electronic media. Please ensure the photos do not consist of close up of Lajna members- such photos will not be uploaded.
When saving your files, and the subject line of emails should clearly state which Majlis, which month and which report is being sent. For example: Majlis Marsden Park Tarbiyyati Report Nov17
General Secretary does not need each departmental report- rather a copy of each report should be sent to Regional General Secretary
Majlis activities form is the only report sent to National General Secretary. Please ensure that you complete the form properly, and include all information. Majlis Amila meeting minutes should be included with the Majlis activities form and saved as one file.
The detailed summary explain the work carried out by each department is not required by the general secretary.